Running a Pilates studio means making every booking count. Reformer and chair capacity is fixed, popular classes fill quickly, and a late cancellation can leave an expensive piece of equipment unused. Add intro offers, class packs, recurring memberships, private sessions and instructor schedules, and the right software can make the difference between smooth operations and constant manual admin. And because members join a studio, not a booking system, your software also shapes how your brand feels at every touchpoint.
This guide compares 11 Pilates studio software platforms on what matters most to Pilates studios, from independent instructors and small mat-Pilates studios to premium reformer concepts and multi-location brands, so you can shortlist with confidence.
TL;DR
The best Pilates studio software depends on how you run your studio. Premium boutique Pilates studios, from first-time founders to multi-location operators, will find Mariana Tek the strongest fit: your brand stays in front, the platform stays invisible to members, and your team gets equipment-aware scheduling, marketing and reporting that are simple to run and built to scale. Momence suits businesses that are looking to simplify operations and offer a mix of classes with appointments, workshops, events, and on-demand content. Mindbody suits businesses that want marketplace exposure, WellnessLiving suits small multi-service wellness businesses wanting a low-cost and simple setup, and StudioBookings or Setmore suit smaller businesses prioritizing simple booking and lower entry costs.
Transparency note: Mariana Tek and Momence are both part of Xplor Fitness & Leisure. To help studios make an informed decision, we’ve applied the same evaluation criteria to every platform and highlighted where each may or may not be the right fit.
Pilates market snapshot
A boutique fitness trends report published by Mariana Tek, highlighted that Pilates is still the number one modality offered by studios:
- In 2026, 43% of studios consider Pilates their primary modality, followed by yoga at 19% – making Pilates the most popular offering for boutique studios.
- Of the studios that expanded in the last 12-months, 60% of them included Pilates as part of their class offering.
Quick Pilates software picks
| If you are… | Pick | Why it may fit |
|---|---|---|
| A premium, brand-led Pilates studio with multiple locations (or ambitions to grow your brand) | Mariana Tek | Members join your studio, not a booking system: a brand-first experience that stays invisible to members, with equipment-aware scheduling that’s simple for your team and built to scale. |
| A studio or wellness business that mixes classes, appointments, workshops and events | Momence | Classes, appointments, events and on-demand content, plus payments, memberships and marketing, in one flexible platform. |
| A business that wants marketplace exposure to new clients | Mindbody | Its consumer app and ClassPass integration can support discovery, with a commission on app-sourced new clients. |
| A small wellness business offering Pilates alongside other services | WellnessLiving | Low entry price with published tiers, Reserve with Google booking and a built-in rewards program. |
| A cost-conscious studio wanting a straightforward setup | StudioBookings | Online bookings, waitlists, payments and reporting, with a published entry price. |
| A studio wanting flexible memberships and month-to-month pricing | TeamUp | Capacity-based booking, payments and flexible plans based on customer numbers. |
| A growing studio seeking an all-in-one website, app and CRM | Zipper | A studio wanting a website, app and lead tools from one vendor. |
| A studio with varied package types | Wellyx | Pilates-oriented packages and private-session and duet bundles. |
| A solo instructor or small operation focused on appointments | Setmore | Simple online scheduling, reminders and payment integrations, including a free plan. |
| A studio wanting native video-on-demand and retention insights in a simple setup | Walla | Native on-demand video, retention insights and published per-location pricing. |
| An instructor or creator selling online classes and programs | Arketa | On-demand library, courses, livestream options, and a website builder alongside classes. |
Pilates software comparison
| Rank | Platform | Best for | Equipment / spot booking | Private sessions | Marketing / CRM | Multi-location | Pricing approach |
|---|---|---|---|---|---|---|---|
| 1 | Mariana Tek | Premium, brand-led Pilates studios, from first studio to multi-location | Yes; reformers, towers and chairs | Yes | Integrated marketing and CRM | From the Core + Growth package | Starting at $399/month |
| 2 | Momence | Fitness and wellness businesses mixing classes, appointments, workshops and events | Capacity-based class booking* | Yes; appointments and recurring appointments | Integrated CRM, marketing and automated follow-up | Need to confirm location requirements in a demo | Freemium options up to $199 per studio |
| 3 | Mindbody | Businesses wanting marketplace exposure and a broad feature set | Pick-a-Spot from Accelerate plan | Yes | Marketing suite | Available – price per location | Ranging from $79 to $759 per studio + 2.9% transaction fees |
| 4 | WellnessLiving | Small multi-service wellness businesses wanting a low-cost, simple setup | Yes; Book-A-Spot | Yes | Marketing Suite and AI front desk | Multi-location support part of Enterprise plans | $199 – $349 per month + |
| 5 | StudioBookings | Smaller studios seeking straightforward booking | Capacity and waitlists options | Yes | Basic communication tools | Multi-location support is available | Advertises plans from $25/mo for a single instructor |
| 6 | TeamUp | Flexible class management and payments | Capacity-based spots and waitlists | Check appointment workflow | Communication tools/integrations | Available | Scales by customer count (from $119/mo) |
| 7 | Zipper | Studios wanting website, app and lead tools together | Yes; specific reformer/tower/mat booking | Yes; configurable pay rates | CRM, email/SMS and workflows | Available from “Growth” package and above | From $118/mo billed annually; platform fee applies on Starter plan |
| 8 | Wellyx | Studios with varied package types | Equipment-focused scheduling; verify spot selection | Yes; private and duet bundles | CRM and marketing tools | Yes | From $99 per month |
| 9 | Setmore | Solo instructors and simpler scheduling needs | Spot booking available | Yes | Reminders and booking-page tools | Each location requires an additional plan | Free plan; Pro advertised from $5/user/mo (annual plan) |
| 10 | Walla | Studios wanting native video-on-demand and retention insights in a simple setup | Yes | Yes; private, duet and semi-private | Retention insights; broader tools by plan | Priced per location | From $199 – $599 per month |
| 11 | Arketa | Instructors and creators selling online classes and programs | Yes | Yes; privates and duets | Growth tools and digital products | From “Studio Core” package | Studio plans ranging from $299 – $599 per month |
Our evaluation criteria
We assessed each platform against the practical needs of Pilates businesses:
- Equipment-aware scheduling: class capacity based on reformers, towers, chairs or mats, plus individual spot selection where needed.
- Bookings and attendance: waitlists, automated cancellation/no-show rules, reminders and self-service booking.
- Pricing models: intro offers, class packs, recurring memberships, private sessions, duets and small-group packages.
- Client experience: branded apps, website booking, check-in, payments and communications, plus whether members see your brand or a third party’s.
- Studio operations: instructor scheduling, payroll inputs, staff permissions and reporting.
- Growth: marketing automation, lead conversion, retention insights, retail or digital products and multi-location controls.
- Total cost: subscription, payment processing, platform fees, branded apps, onboarding, add-ons and contract terms.
What Pilates studios need from their software
Pilates software should do more than publish a timetable. It should reflect the way your studio uses equipment, sells sessions, and builds repeat attendance.
- Equipment and spot management – For reformer, tower and chair classes, capacity should reflect the number and type of machines. If clients expect to reserve a preferred reformer, confirm that the software supports specific spot selection – not just a class headcount.
- Waitlists and cancellation policies – Popular sessions can fill quickly. Look for automatic waitlist notifications or promotion, configurable cancellation windows and clear handling of late-cancel or no-show fees.
- Memberships, packs and intro offers – Make sure the platform can sell recurring memberships, class credits, introductory offers and packages with expiry dates or booking restrictions that match your model.
- Private, duet and semi-private sessions – If you offer one-to-one instruction alongside group classes, check how the system manages instructor availability, different rates and recurring bookings.
- Instructor scheduling and pay – Substitutions, staff permissions and pay-rate rules should be manageable without maintaining separate spreadsheets.
- Client-facing booking – Clients should be able to book, cancel, pay and manage credits in a few taps on mobile, ideally in an app that carries your studios name rather than a third party, so the technology stays invisible and your brand stays in front.
- Brand and member ownership – Members join a studio, not a booking system. Check whose name appears in the app and booking flow, whether a marketplace sits between you and your members, and who owns the member relationship and data.
- Reporting and retention – Track utilization by class, instructor and time slot, intro-offer conversion, membership growth, revenue and clients whose attendance is declining.
- Growth and multiple locations – If you plan to expand, test central reporting, shared membership rules, location-level flexibility and whether marketing campaigns can be managed across studios.
Breakdown of the best Pilates studio software
Here are the best Pilates studio software platforms, broken down by features, pros and cons, pricing, and more.
1. Mariana Tek: Premium boutique, growing, and multi-location Pilates studios
Best for:
Premium, brand-led Pilates studios, from first-time founders to multi-location operators.
Verdict:
Mariana Tek’s Pilates studio software is designed for boutique studios where the booking experience, equipment utilization, and brand presentation matter. Its Pilates offering covers reformer, mat and Lagree-style businesses, with capacity-based scheduling, spot selection, waitlists, memberships, class packs, private sessions, instructor tools, marketing automation and reporting. Multi-location controls make it relevant to operators who want to standardize processes while retaining local flexibility.
Key features:
- Mariana Tek covers the core of Pilates studio operations: capacity-based scheduling for reformers, towers and chairs, client spot selection, smart waitlists, automated cancellation/no-show fees, class packs, memberships and private sessions.
- A client experience that creates belonging: first-visit recognition, goals, streaks, challenges, milestones and referrals, built from real booking and attendance activity so every member feels known.
- A branded iOS and Android app on all plans, plus self-service online booking, gives members an experience that carries your studio name rather than a third party, so your brand stays in front and the platform stays invisible.
- Behind the scenes, CRM and marketing automation, conversion tracking and business analytics help your team see what fills classes, turn intro offers into regulars and keep members coming back.
- Centralized multi-location controls and reporting let you standardize processes while keeping local flexibility, with 45+ integrations and open APIs so the platform extends around what you need next.
Pros:
- A premium, on-brand member experience, from the branded app to the booking flow, with a platform that stays invisible and a relationship you own.
- Simple for your team to run – equipment-aware workflows built for reformer and apparatus-based classes, with marketing, engagement and analytics alongside core operations.
- A partner in your corner, with hands-on onboarding and human-first support.
- Built to scale: multi-location reporting and controls support expansion without rebuilding your processes.
Considerations:
- Personalized software means personalized pricing and requires a demo to understand potential costs; however, quotes are tailored to your studio.
- It is a full platform, which can be more than a solo instructor or very small mat studio requires.
- Mariana Tek puts your brand, not a marketplace, in front of members, so discovery runs through your own channels (and integrations such as ClassPass).
Pricing:
Mariana Tek pricing is from $399 per month, higher tiers are quote-based. Book a demo and the team will price it for your studio.
Ideal studio size:
Mariana Tek suits premium, brand-led Pilates studios at any stage: a first reformer studio that wants to feel premium from day one, and multi-location operators who need consistency as they grow.
Not ideal if:
You’re a solo instructor with a handful of weekly classes, or you want the simplest, lowest-cost tool to get started. A lighter platform such as Setmore or StudioBookings may serve you better until your schedule, team or locations grow.
Pilates case study
Pilates House, a Baltimore studio offering Reformer Pilates, Hot Pilates, and personal training, runs 10-14 classes a day for more than 400 members. Founder Penny Lane moved from Mindbody to Mariana Tek because Mindbody lacked automated late-cancellation fees and its shared app felt off-brand: “Being on an app with other businesses didn’t feel on-brand.” On Mariana Tek, the studio has a custom-branded app and automated late-cancel fees, and Penny reports that bring-a-guest visits regularly convert to members.
Read the full Pilates House case study here
2. Momence: Flexible fitness and wellness studios
Best for:
Fitness, wellness and experience-based businesses that mix classes, appointments, workshops, events, space rentals and on-demand content, and want one flexible platform.
Verdict:
Momence is built for studios that run more than a simple weekly class calendar. It brings classes, appointments, workshops, events, retreats, space bookings, and on-demand experiences together with payments, memberships, client records, messaging, marketing automation and reporting. For Pilates and wellness operators, its strength is flexibility: studios can sell memberships, packs, intro offers, drop-ins and subscriptions while using connected customer activity to automate follow-up, fill open spots and support retention to automate follow-up, fill open spots and support retention. Where Mariana Tek is built around the premium boutique brand experience, Momence is built for the broader experience-based business that wants to shape the platform around many kinds of offerings.
Key features:
- Classes, appointments, workshops, events and on-demand content
- Memberships, packs, intro offers, subscriptions and recurring billing
- Client booking, payments, reminders and membership management
- CRM and customer records tied to bookings and purchases
- Marketing automation for lead follow-up, win-back and retention
- Reporting across attendance, customers, memberships and revenue
- AI inbox to answer customer questions and automate routine follow-up
- Momence app or a branded app option for customers to book, pay and manage memberships
Pros:
- Flexible enough for studios that mix classes, appointments, workshops, events and digital content
- Combines scheduling, payments, memberships, marketing, messaging and reporting in one system
- Strong customer-record and automation tools help studios act on booking, purchase and attendance behavior
Considerations:
- Confirm exact reformer or equipment-level spot-selection workflows if clients need to choose a specific machine
- Check which marketing, branded app, AI, staff, location and add-on features are included in the plan you select
Pricing:
Freemium options all the way to $199 per studio.
Ideal studio size:
Independent and multi-discipline fitness and wellness businesses that want one connected system for scheduling, selling, communicating, marketing and reporting.
3. Mindbody: For marketplace discovery and a broad platform
Best for:
Businesses that offer Pilates alongside wellness or other services and want marketplace exposure to new clients.
Verdict:
Mindbody combines scheduling, booking, marketing, staffing, payments and reporting with a consumer marketplace. Its app can put a studio in front of people already searching for classes, and it also promotes ClassPass as an acquisition channel. It is the most established platform in the category, with a large prebuilt report library and payroll and staff management. Before choosing, check which features sit in which tier and what the marketplace commission and add-ons cost.
Key features:
- Mindbody consumer app marketplace
- ClassPass integration and acquisition options
- Broad platform for established studio operations
- Large prebuilt report library, with advanced analytics on higher tiers
- 24/7 AI front desk and sales pipeline (Ultimate tier)
Pros:
- Marketplace can provide an additional discovery route
- Established option for studios with more complex operations
Considerations:
- A 20% commission (capped at $30) applies to new clients who book through the Mindbody app, and to promoted intro offers, dynamic pricing and affiliate purchases
- The branded app is a paid add-on on Starter and Accelerate (included in Ultimate), and automated email and text campaigns are Ultimate only
- Starter includes basic reporting; analytics and room management start at Accelerate, and Client Pick-a-Spot is only available from Accelerate upward
Pricing:
Starter from $79/month per location; Accelerate and Ultimate on request. Transaction fees are 2.9%, and US payment processing rates aren’t published.
Ideal studio size:
Fitness, wellness and beauty businesses of many sizes that want marketplace exposure.
Not ideal if:
You want a branded app and automated marketing included below the top tier, or want to avoid a commission on clients who find you through the marketplace. Check each feature when requesting a demo.
4. WellnessLiving: For broad management, equipment booking, and marketing tools
Best for:
Small wellness businesses that offer Pilates alongside other services and want a low-cost, simple setup.
Verdict:
WellnessLiving is a general business-management platform used across many verticals, from fitness and yoga to salons, massage and medical practices. It publishes its tier pricing openly, includes a client app on every plan, and offers Reserve with Google booking and a built-in rewards program. It suits owners who want a simple, out-of-the-box setup at a low entry price. As needs grow, confirm which features sit in which tier, and check multi-location, branded-app and reporting requirements in a live demo.
Key features:
- Book-a-Spot for Reformer, Tower or Chair
- Automatic waitlist promotion
- Marketing Suite with email/SMS automation and lead follow-up
- AI front-desk functionality and wider studio-management features
Pros:
- Low entry price with openly published tiers
- Reserve with Google booking for local discovery
- Built-in rewards and loyalty tools
Considerations:
- Payment processing runs only through WellnessLiving’s own system (rates starting at 2.59%), with no Stripe option
- Starter includes one staff member; unlimited staff, marketing automation and rewards start at the Business tier ($199/mo)
- White-label app branding requires BusinessPro ($349/mo)
- Multi-location management and cross-location reporting sit at Enterprise (custom quote)
- 12-month automatic renewal terms
Pricing:
Starter $69/month, Business $199/month, BusinessPro $349/month (10% off with annual billing), Enterprise custom quote. Processing from 2.59%.
Ideal studio size:
You need multi-location management, franchise fee handling, or a fully custom-branded app from the start. Make sure you check each option in a live demo.
Not ideal if:
Small operators who need only a simple timetable and basic payments.
5. StudioBookings: For straightforward booking and management
Best for:
Small studios and solo instructors seeking straightforward booking and management.
Verdict:
StudioBookings offers online scheduling, waiting lists, payments, waivers, staff management, attendance and reporting. Its published page advertises a free trial without a credit card and plans from $25 per month. This makes it a candidate for studios that want a practical set of core tools without immediately committing to a more extensive platform. Confirm how well it handles equipment-specific requirements before choosing it for a reformer-led studio.
Key features:
- Online class and appointment scheduling with waiting lists
- Payments, promo codes, waivers and text notifications
- Instructor management and pay rates
- Attendance and membership reports
- iOS and Android app listed as included
Pros:
- Published entry price and free trial
- Core booking and administrative features in one system
Considerations:
- Its public page does not clearly establish specific reformer-by-reformer spot booking
- Check the depth of memberships, marketing and multi-location controls against your needs
- Confirm current plan limits and any processing fees
Pricing:
Advertises plans from $25/month for a single instructor.
Ideal studio size:
Small studios prioritizing bookings, payments and straightforward reporting.
Not ideal if:
Equipment-heavy studios where clients must reserve a particular machine unless that workflow is confirmed.
6. TeamUp: For flexible class management and customer-based pricing
Best for:
Studios wanting flexible class management and customer-based pricing.
Verdict:
TeamUp offers capacity-based booking, waitlists, class-specific memberships, online and in-person payments, reporting and instructor pay-rate flexibility. Its pricing is described as scaling with the number of customers, with month-to-month subscriptions and no long-term commitment. It is worth considering for studios that want flexible operations and predictable commercial terms; confirm whether its booking model supports any specific equipment-selection workflow your studio requires.
Key features:
- Online booking and waitlists based on class capacity
- Class-specific memberships and integrated payments
- Point of sale and multiple payment options
- Instructor pay-rate configuration and reporting
- Customer-count-based pricing and month-to-month terms
Pros:
- Flexible pricing approach and no long-term commitment stated by vendor
- Covers core booking, payment and studio administration needs
Considerations:
- Verify exact reformer/spot selection capabilities if clients choose machines
- Check branded-app, marketing and multi-location requirements
- Compare payment processing and add-on costs
Pricing:
Pricing scales by customer count, from $119 per month – check the current pricing page for your client volume.
Ideal studio size:
Independent and growing studios that value flexible scheduling and payment options.
Not ideal if:
Studios that need a highly customized client app or advanced equipment selection unless confirmed.
7. Zipper: Offering website, branded app, booking and lead management
Best for:
Studios wanting website, branded app, booking and lead management together.
Verdict:
Zipper bundles a website, app, CRM, email/SMS and lead follow-up with booking, for studios that want everything from one vendor. Its published pricing includes a platform fee, so compare subscription and payment economics together, and confirm the breadth is needed for your studio’s size.
Key features:
- Spot booking for reformers, towers or mats
- Branded website and mobile app
- Unified inbox, lead management and automated follow-up
- Configurable late-cancel/no-show rules
- Instructor pay-rate flexibility and reporting
Pros:
- Combines booking and marketing workflows in one platform
- Published pricing gives a starting point for comparison
Considerations:
- Starter plan is listed at $118/month billed annually with a 1% platform fee; check current terms
- Confirm client limits, admin seats, transaction costs and upgrade thresholds
- Assess whether the breadth is needed for a small studio
Pricing:
Published page lists Starter at $118/month billed annually and a 1% platform fee; make sure to check current plans and limits.
Ideal studio size:
Studios wanting website, branded app and lead tools as well as booking.
Not ideal if:
Very small businesses seeking a free scheduler with minimal setup.
8. Wellyx: For those with varied packages or multi-location ambitions
Best for:
Studios with varied package types and bundles.
Verdict:
Wellyx describes support for Pilates-specific pricing models such as class packs, unlimited reformer memberships, introductory passes, private-session bundles and duet training packages. Its page also outlines multi-location and franchise controls. It is worth considering where the studio needs flexible offers, but ensure you confirm the exact equipment-booking workflow, the depth of its multi-location controls and the feature set included at the advertised price.
Key features:
- Class packs, recurring memberships and introductory offers
- Private and duet session bundles with expiry and booking rules
- Scheduling, billing, CRM and staff tools
- Centralized controls and reporting for multi-location or franchise groups
Pros:
- Pricing and membership language is tailored to Pilates businesses
- Package flexibility can support different revenue models
- Multi-location controls are available for expanding brands
Considerations:
- Verify whether clients can choose a specific reformer or machine at booking
- Check which features are included in the starting plan and whether extra fees apply
- Compare the day-to-day usability of the system with your staff in a demo
Pricing:
Advertises pricing from $99/month.
Ideal studio size:
Studios with varied package types and bundle-based pricing.
Not ideal if:
Solo instructors looking for a minimal booking page.
9. Setmore: Solo instructors and small studios focused on simple scheduling
Best for:
Solo Pilates instructors and small studios focused on simple scheduling.
Verdict:
Setmore is a simpler appointment and class-booking option. It offers an online booking page, recurring sessions, reminders, class capacity, online payments through integrations and connections for online sessions. It may work well for private instructors or small operations that mainly need to manage availability and bookings, but studios relying on complex reformer allocation, packs and multi-location reporting should test those requirements carefully.
Key features:
- Online booking page and calendar
- One-to-one appointments and class sessions with capacity limits
- Email and text reminders
- Payment integrations including Square, Stripe and PayPal
- Zoom and Google Meet integrations for online sessions
Pros:
- Free plan available
- Straightforward booking and reminders
- Can support solo instructors and simpler class schedules
Considerations:
- Not positioned as a full Pilates-specific studio-management system
- Confirm membership credits, automated waitlists and equipment-level booking before committing
- May require additional tools as the business grows
Pricing:
Setmore advertises a free plan for up to four users and Pro from $5/user/month on annual pricing. For up-to-date pricing, check their website.
Ideal studio size:
Solo instructors and small studios with simple booking requirements.
Not ideal if:
Reformer studios needing individual machine selection, complex packages or advanced multi-location operations.
10. Walla: Studios focused on class utilization and retention
Best for:
Studios that want native video-on-demand, retention insights and published per-location pricing in a simple, easy-to-use product.
Verdict:
Walla is studio management software launched in 2020 that supports yoga, Pilates, barre, Lagree, cycling and HIIT. Its base tier includes native on-demand video, retention insights, advanced reporting and AI dashboards. It suits single-studio and small multi-location operators who want a polished, simple product with transparent pricing. As you add locations or add-ons, costs rise. Compare the total monthly cost, and check franchise and multi-location requirements in a live demo.
Key features:
- Native video-on-demand, plus Zoom and Vimeo integrations
- WallaPredict retention insights
- Advanced reporting and AI dashboards
- Google and Meta ads integrations
- ClassPass and Wellhub integrations
Pros:
- Retention-focused insights
- Published pricing helps initial budget planning
Considerations:
- Branded app ($149/month plus a $500 build fee) and two-way texting ($100/month) are add-ons on Core, and included in Pro
- Priced per location, so each additional location adds to the monthly bill
- With both add-ons, Core costs $569/month per location (before the $500 build fee), close to Pro at $599
- Migration support is paid ($429 on the Signature onboarding package), and ongoing success services are billed at $279/hour or $999/month for a dedicated partner
Pricing:
Core from $299/month per location and Pro from $599/month per location. Card processing is 3.9%, which can be passed on to clients.
Ideal studio size:
Single-studio and small multi-location operators.
Not ideal if:
You plan to grow into a multi-location or franchise operation, or want the branded app and two-way texting included without moving up to the Pro tier.
11. Arketa: Good for spot booking and digital products
Best for:
Pilates instructors and creators who sell online classes and programs.
Verdict:
Arketa is an all-in-one platform that grew out of on-demand video and livestream classes, and it still leads with digital content. It combines scheduling, payments, marketing, a branded app and a website builder in one dashboard (some include added costs). It suits independent instructors and businesses building digital income.
Key features:
- On-demand video library, courses and programs
- Livestream and virtual classes
- Native website builder (template or design support)
- Option to pass Stripe processing fees on to clients
- Community spaces and push notification broadcasts
Pros:
- Strong digital content, retail and bundle tools
- Clean, modern interface
Considerations:
- Individual partners pay a 3% Arketa transaction fee on top of Stripe’s processing fees
- Branded app, marketing suite and website hosting are priced as add-ons
- Retail inventory is tracked at the product level rather than per location
- Recurring classes are edited one at a time rather than in bulk
Pricing:
Core from $299/month. Add-ons: branded app $299/month, marketing suite $139/month, website hosting $50/month. Stripe fees are 2.9% + $0.30, plus Arketa’s 3% fee for individual partners.
Ideal studio size:
Solo instructors, creators and small online-first Pilates businesses with a digital offering.
Not ideal if:
You need multi-location controls, in-depth reporting or a fully branded in-studio member experience.
How to choose the right Pilates studio software
- Are you a new instructor or very small mat-Pilates business: Start with a simple booking tool if you only need appointments, a calendar and reminders. Avoid paying for complex features you will not use.
- First-time reformer studio founder: If you want your studio to feel premium from day one, prioritize a branded app, equipment-aware scheduling and hands-on onboarding. Mariana Tek is built for this.
- For a single reformer studio: Prioritize capacity matched to equipment, spot selection if clients expect it, automated waitlists and cancellation rules. Test the whole booking journey on a phone.
- Studios offering group classes and private sessions: Make sure private, duet and semi-private bookings use the right instructor availability and pricing rules, rather than forcing you to manage them separately.
- Premium boutique brand: If you run a premium boutique brand, Mariana Tek is purpose-built for you. It keeps your brand in front of members, is simple for your team to run and is built to scale as you grow. If your business is broader than a single studio brand, mixing events, workshops, appointments and on-demand content, Momence offers more flexibility.
- You have two or more locations: Test central reporting, shared memberships, location-specific pricing, staff permissions and how easily you can add another site. Mariana Tek is built to scale with you, with central reporting, shared memberships and location-level flexibility in one platform.
- You’re a digital or hybrid business: If online classes or recorded content are meaningful revenue streams, confirm whether they are native, included in the plan or reliant on third-party integrations.
- If you want marketplace-led acquisition: If finding new clients through a consumer app is a priority, Mindbody lists your classes to clients already searching in its app. Weigh that reach against owning the relationship with your members in your own branded experience.
Switching and demo checklist
What to ask every vendor to demonstrate
- Create a reformer class with the exact equipment capacity, then show how a client chooses a specific machine (if required).
- Fill the class, add a waitlist and demonstrate what happens after a cancellation.
- Apply your late-cancellation and no-show policy, including whether fees are charged automatically and how exceptions are handled.
- Sell an intro offer, a class pack and a recurring membership; book a class using credits and show expiry/restriction rules.
- Schedule a private session or duet and show instructor availability, price rules and recurring booking options.
- Show the client booking journey on mobile, including app branding, payment and cancellation.
- Run a report showing utilization by class, time slot and instructor, plus intro-offer conversion and membership retention.
- Export client data and explain what can be migrated from your current system.
- Break down all charges: subscription, onboarding, payment processing, platform fees, branded app, SMS, extra locations and contract terms.
Before you switch
- Get a written migration plan listing which client profiles, memberships, credits, booking history, waivers and payment agreements can move.
- Clean duplicate profiles, expired packs and old staff access before exporting data.
- Confirm who owns the migration, what you must provide and whether there is a fee.
- Test bookings and payments in a safe environment before launch, and tell clients how to access the new booking system.
- Monitor failed payments, booking errors and waitlist behavior during the first weeks after launch.
Mariana Tek migration process: What Pilates studios can expect
Switching Pilates studio software does not have to mean rebuilding every workflow from scratch. Mariana Tek provides tailored onboarding and migration support to help Pilates studios move to a new platform, prepare their team and transition with a partner in their corner.
- Data and migration scope: Mariana Tek securely migrates eligible data from your existing platform, which may include client accounts, memberships, class schedules, reservations and class credits, depending on your current software.
- Onboarding support: A dedicated onboarding specialist guides you from initial data collection through to setup and launch.
- Booking and website setup: Get support with web integrations, including your schedule and booking pages, so members enjoy a consistent experience.
- Team preparation: Your team receives live training, online learning resources and access to a test environment before launch.
- Launch checks: Mariana Tek reviews your configuration before launch, including class capacity, machine selection, waitlists, payment rules and client communications, and supports you during the transition and afterwards.
The exact migration scope depends on your existing software and data. Learn more about migrating to Mariana Tek: https://www.marianatek.com/migration/
How much will Pilates studio software cost?
The subscription price is only one part of the total cost. A low monthly fee can become less attractive if you need paid add-ons, a separate branded app or extra marketing tools. Conversely, a higher-priced platform may replace several subscriptions or reduce manual admin. Compare the total cost against the workflows you will use.
| Cost item | Question to ask |
|---|---|
| Subscription | What does my tier include, and what triggers an upgrade? |
| Payment processing | What are the card rates and any monthly connection fees? |
| Platform or transaction fees | Is a percentage fee charged in addition to payment processing? |
| Branded app and website | Are these included or billed separately? |
| Email and SMS | Are messages included, capped or charged per message/module? |
| Staff and locations | What do extra staff seats or locations cost? |
| Setup and migration | Is there a fee, and what work does it cover? |
| Contract terms | Is there a minimum term or automatic renewal? How do I cancel? |
Mariana Tek’s pricing is quote-based, from $399 per month, and depends on your plan, marketing tools and member engagement features. Book a demo and we will price it for your studio.
Frequently asked questions
The best Pilates studio software is the one that handles your busiest tasks with the fewest manual steps. Premium boutique Pilates studios, from first-time founders to multi-location operators, often choose Mariana Tek, where your brand stays in front, the platform stays invisible to members, and equipment-aware scheduling, marketing and reporting are simple for your team and built to scale. Businesses that mix classes with events, workshops and on-demand content look at Momence, studios wanting marketplace exposure look at Mindbody, and solo instructors on a budget often start with Setmore or StudioBookings.
At minimum, look for online booking, class capacity, waitlists, payments, client records and clear cancellation policies. Reformer studios should check whether capacity can reflect individual machines and whether clients can choose a specific spot. If you sell packs, memberships or private sessions, test those workflows before choosing a platform.
Mariana Tek lets clients choose their spot, with capacity set by your reformers, towers, and chairs. Some platforms explicitly offer spot booking for reformers or other equipment, while others describe class capacity without clearly confirming individual machine selection. Ask the vendor to demonstrate the full client booking flow and show how machine availability updates after a cancellation or booking change.
Prices vary by provider, features, client volume, and number of locations. Some platforms publish entry prices or offer free plans, while others use custom quotes. Compare the subscription alongside processing and platform fees, branded apps, SMS, onboarding and additional-location costs to understand the total cost.
Many platforms support appointments alongside group classes, but the details vary. If you offer private, duet or semi-private sessions, check how the system handles instructor availability, different prices, recurring bookings, package credits and cancellations. Ask the vendor to demonstrate your actual setup rather than a generic appointment.
Booking software focuses on calendars, availability, and reservations. Studio management software typically adds memberships, class packs, payments, client communications, staff tools, and reporting. A solo instructor may only need booking tools, while an equipment-led studio with several instructors often benefits from more complete operational workflows.
Start by confirming which client records, active memberships, credits, waivers, and payment agreements can be transferred. Clean your data, agree a written migration plan, test bookings and payments, train staff and tell clients how to book in the new system. After launch, monitor failed payments, cancellations and waitlist behavior closely.
No, Mariana Tek does not run a consumer marketplace that lists your classes alongside other studios. It focuses on your own brand instead, with a branded app and booking flow, plus marketing and CRM tools that help you attract and keep members through your own channels, so you own the relationship. Studios can also connect to third-party platforms such as ClassPass.
Mariana Tek is best for premium, brand-led Pilates studios, from first-time founders to multi-location operators, that want one platform for equipment-aware scheduling, memberships, a branded app and marketing, simple for the team and built to scale. If you teach solo, or want the lowest-cost tool to get started, a simpler platform such as Setmore or StudioBookings will usually be a better fit.
Want to see how Mariana Tek would work for your Pilates studio? Book a demo to explore equipment-aware scheduling, client booking, memberships, marketing and reporting against your studio’s needs.
Update log:
- October 2026: published. Pricing and features checked October 2026.
Related links
by Julie Sippy Senior Marketing Manager
Contributor: Maddy Crouch Sr Product Marketing Manager, Fitness & Wellbeing
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First published: October 30 2026
Written by: Julie Sippy